APPENDIX F - Project Communications

These documents, templates and samples are simple tools you’ll find effective when managing communications.  They can be used as is or modified to suit your needs.  The documents are created in the same fashion as the other Appendices, in both PDF and Word versions.

Specific to Signage and Notifications, some of the documents/samples have been created using professional design/layout programs.  Files such as Adobe Illustrator (.ai) will require that program to open and use/modify the content.  Some of these files will have PDF alternates where you’ll be able to print from and make changes or add content by hand.

Communications Management

The Project Communication document will be very important to document team meeting and make quick notations regarding meeting content and actions.  The Team Meeting Action List is a plain version provided as an alternate.  The Project Communications Record Document contains a template for keeping track of phone/in-person discussions with vendors and also has a reiteration of a change order template.

The Project Progress Report is a template you’ll find useful when reviewing and discussing job progress with vendors.  It also serves to document job status, pitfall or problems that may be useful when evaluating vendors and making disbursements.

Team Meeting Action List PDF DOC
Project Communications Record PDF DOC
Project Progress Report PDF DOC

Signage & Flyer Samples

When preparing to keep golfers/members informed of your construction project, you’ll find these documents useful for getting people’s attention.  They’re simple graphic compositions that allow for easy updating of relevant information.  There is an 11x17 Bunker Notice Poster in PDF and AI versions; a 5x8 Score Card Bunker Notice in PDF and AI versions; and a 2-up 5x8 Bunker Schedule in PDF and Word (98-2002 and 2007 versions).

Bunker Notice Poster 11x17 PDF AI
Score Card Bunker Notice 5x8 PDF AI
Bunker Schedule 11x17 PDF AI

Communication Templates

This section includes a Bunker Performance & Maintenance Survey and several different memo formats.  It will be useful to copy and paste these items for your own modification.  The bunker survey is a good option for extracting information from your membership in a more structured format.  The survey is not completely scientific, but it will provide you ways to tabulate responses as well as obtaining more subjective statements from members/golfer.  In general, the memo options are designed to keep you thinking about ways to keep members/golfers informed.

Communications Templates PDF DOC